About the role
Balfour Beatty are currently looking for a Office Manager to join our team based in Derby
Within this role you'll provide a range of secretarial and administration support to the project team, provide a wide range of administrative and analytical support to Project Director and Project Leadership Team. Whilst also being responsible for the effective management of office facilities and supporting administrative resources for the project team.
What you'll be doing
As a Office Manager you'll:
- Devise and maintain efficient office administration processes to ensure a smooth and efficient service is delivered to team members, including managing the facilities, IT and office supplies.
- Supervise and manage the administrators working on the project, to manage the overall administration workload, coordinate with other company office managers and administrators
- Provide Executive Assistant support to the Project Director and other members of the project leadership team. Duties including:
- Diary management, organising meetings and events, personal expenses and other expenditure, arranging IT support, coordinating project and business activities.
- Produce and contribute to reports, presentations, meeting agendas/ minutes, spreadsheets etc.
- Assist with team recruitment, raise job vacancy requests and arrange interviews.
- Liaise with the customer, designers, supply-chain and any other stakeholders in the smooth running of the project and in support of the project leadership team.
- Arrange or coordinate project/ site visits for business executives, the customer and any other stakeholders.
- Book UK and overseas travel and accommodation.
- Ensure that invoices are duly authorised and processed in a timely manner.
- Ensure the office is fully compliant with all security protocols and Health and Safety requirements and ensure that the specific project security requirements are implemented and maintained.
- Check that office facilities and equipment are in full working order and take immediate action to ensure any repairs are reported to the relevant internal/external provider.
- Monitor and check the quality of services provided by external suppliers, contractors and other relevant third parties.
- Work with the Procurement function to secure best deals as well as complying with company-wide procurement processes and suppliers.
- Ensure statutory and communication notices are displayed and kept up to date in the office.
- Support the local Business Continuity Manager in both the preparation and testing of a Business Continuity Plan and in its enactment in the event of an emergency,
Who we're looking for
The following qualities/experience are essential:
- Very strong customer focus.
- Expert user of Microsoft, PowerPoint, Word and Excel.
- Has previous experience of working for a senior executive at board level.
- Highly organised and able to work on own initiative with limited supervision.
- Discreet and confidential and able to handle issues with great sensitivity.
- Excellent team working skills and able to build relationships at all levels.
- Strong communication and influencing skills.
- Demonstrable ability to prioritise and manage conflicting priorities during busy periods.
- Is able to demonstrate a logical, proactive approach.
- Possesses a high degree of attention to detail.
- Proven ability to work well under pressure and to tight timescales
Why work for us
Day in, day out, our teams deliver some of the UKs most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasnt rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package thats right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more
About us
Operating across England and Wales, our buildings teams create places where people live, are cared for, work, learn, meet and have fun, with a focus on the aviation, health, defence, education and development sectors.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
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