About the role
Balfour Beatty has an exciting opportunity for a Document Controller to join our HS2 Major Projects team to work in Old Oak Common, London.
Within this role you'll support the project team, supply chain and others to manage documentation and implement the systems to ensure information is adequately controlled and shared.
What you'll be doing
Within this role as a Document Controller you'll:
- Provide appropriate input to the development, documentation and ongoing maintenance of the Information Management Plan and Document Control Plan (and corresponding procedures) to meet relevant requirements (including ISO 9001);
- Contribute to the development, establishment, and implementation of mechanisms to effectively communicate requirements and corresponding information management / document control management systems; provide ongoing consulting, expertise, direction and support to members of the project team, suppliers and others.
- Support the Document Control Manager to ensure a specific, relevant, and comprehensive set of subcontract requirements relevant to information management / document control have been incorporated within each tender
package. - Provide appropriate proactive support working collaboratively with the project team, suppliers, and others to ensure information management and document control systems are effectively implemented including:
-
- Issue document numbers to relevant parties in accordance with the
project requirements. - Quality check incoming documents (e.g., from designers/ sub-
contractors) in line with the document control procedure. - Ensure documentation contains the appropriate metadata for
compliance retrieval and audit purposes. - Provide document support to ensure information is issued and
maintained in an efficient and accessible controlled manner. - Support the approval / acceptance processese.g., assist with collation,
distribution, and close-out of comments.
- Issue document numbers to relevant parties in accordance with the
- Work collaboratively with the Project Team, suppliers, and other interested parties to maintain a system of progressive assurance for the works. For example, this may include checking / compiling assurance packs for issue to relevant parties.
Who we're looking for
You will have the following:
- Maintains a strong sense of personal ownership relevant to the role, seeks to add value to their function, and maintains a make it happen approach.
- Ability to build strong relationships with the project team members, suppliers, client representatives, and other stakeholders.
- Substantial practical experience of document control support in a relevant business environment.
- Experience of building and implementing management frameworks, monitoring their use, and maintaining / improving.
- Ability to gather, analyse and evaluate facts, make appropriate judgements, and act accordingly without undue delay.
- Pays attention to detail and sees thing through to completion.
- Can demonstrate initiative and resilience.
- Knowledge of the sector and experience within a project-based organization.
- Acts professionally both independently and collaboratively with others.
- Has an enquiring and questioning approach to audit work.
- Knowledge of AssetWise, eB and SharePoint.
Why work for us
Day in, day out, our teams deliver some of the UKs most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasnt rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package thats right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more
About us
Balfour Beattys Major Projects business is delivering some of the UKs most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, were driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.
From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
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